To take part in our activities, we will collect personal data from you. This is for our own purposes of monitoring and evaluating our activities, but may also be used for reporting to our various funders. The information you provide will be processed by us so that we can record involvement with our activities. We are the Data Controller for this information. As the Data Controller, we are responsible for deciding how your personal data is processed and for what purposes. When data is used for research purposes no identifiable data will be published without explicit consent from the individual; e.g. case studies. For a list of information we collect on all individuals, please download the EESW Privacy Notice - Further Information.
If you are a participant who either lives or studies in West, North Wales and the Valleys (or teacher who works in a school/college within this region), EESW will also collect additional data from you as part of the STEM Cymru 2 operation acting as the Data Processor. For a full list of data collected for the STEM Cymru 2 operation, please refer to STEM Cymru 2 Participant Data Privacy Notice.
If you are a participant of the Connecting Teachers with Industry or Transforming Young Minds for Tomorrow Projects funded by the UK Community Renewal Fund, we will collect and use your information for the purposes of the funding. This privacy notice should be read in conjunction with the UK Community Renewal Fund: privacy notice at https://www.gov.uk/government/publications/uk-community-renewal-fund-prospectus/uk-community-renewal-fund-privacy-notice
During the course of our business and delivery of services to you we may take photographs and videos to promote our services, activities and events. Some of these photographs/videos may contain images of you. This privacy notice explains when such images/videos may be taken, how the images/videos may be used and our lawful basis for taking and using the images.
Where we intend to photograph or film at public events, we will ensure that there is appropriate signage in place to advise attendees of this. We hold images and videos of the people we have photographed and recorded. Some of these images may be close up images that clearly identify a person, whilst others may be images of a crowd for example, taken at a distance which only partly identifies a person.
Where we require consent from an individual to take their photograph/video (see below) we may also hold the following details:
The relevant lawful bases within the GDPR for collecting your personal data are:
The GDPR recognises that some types of personal data are more sensitive, and are classed as “special category data”. EESW may collect data about an individuals’ health to enable participation in some of our activities, specifically referring to medical conditions or allergies, for purposes of visits to companies or overnight stays at universities.
EESW collects and processes this data in the interest of the data subject to ensure that individuals are safeguarded, particularly young people (the participant). This data is collected with explicit consent from the parent/guardian/teacher. For a list of special category data collected, please refer to the EESW Privacy Notice - Further Information.
This privacy notice states how the information is used and who will have access to it. EESW only shares information with third parties where absolutely necessary.
Third parties include:
EESW uses email marketing campaigns to teachers, schools and participants (EESW and Headstart Cymru only where participants are 16 or over). The MailChimp website is hosted outside of the European Economic Area and the only data that is uploaded by EESW to MailChimp includes name, school/company and email address. MailChimp are committed to achieving complaince with the GDPR and has self-certified to both the EU-U.S. Privacy Shield and Swiss-U.S. Privacy Shield regimes, and lawfully transfers EU/EEA personal data to the U.S. pursuant to our Privacy Shield Certification. If you would like to opt-out at any time, please click the unsubscribe link at the bottom of the email. Please note that if you unsubscribe we may keep a record of your personal information to ensure that we do not send any further communication.
For verification purposes, any data that your provide us with will be retained in line with our document retention policy for at least three years following the end of the STEMCymru 2 operation and could be as late as 31 December 2026.
Images and/or video may be retained and used by EESW until more up-to-date images replace them.
You have a number of rights in relation to your personal data, as follows, however not all of the rights apply in all circumstances.
For more information, please refer to https://ico.org.uk/your-data-matters/
If you have any questions/queries relating to the above, or to make a Subject Access Request request, please contact firstname.lastname@example.org
If you want to exercise any of these rights, please contact our data protection lead either verbally or in writing:
Telephone: 01656 669381
You will receive a response within the required time limit (one month in most circumstances).
If you are referring to data collected by us as a Data Processor (see Collection Purpose section above), your query will be referred to the Welsh European Funding Office (the Data Controller).
You are also entitled to lodge a complaint with the Information Commissioner’s Office (ICO) who is the independent regulator for data protection as below:
Information Commissioner’s Office – Wales
2nd Floor, Churchill House
Telephone: 016 2554 5297
This privacy notice was last updated on 23rd March 2022. We keep this privacy notice under regular review and may change it from time to time by updating this page in order to reflect changes in the law and/or privacy practices. We would encourage you to check this privacy notice for any changes on a regular basis.